Lead Capture Automation That Never Misses a Lead
Leads decay in 5 minutes. Our lead capture automation pulls every enquiry from ads, forms, WhatsApp and bookings into one stream, syncs to your CRM, and fires instant WhatsApp, SMS and email touches — 24/7. No spreadsheet, no delay.
Get My Capture System LiveTypical setup 5–10 days · From $250 · SLA under 60 seconds
What Is Lead Capture Automation?
Lead capture automation is the system that collects every inbound enquiry the second it happens and moves it to the right place without someone copying and pasting. Form submit, Facebook Lead Ad, Webflow webhook, Cal.com booking, WhatsApp message — each event hits a webhook, gets cleaned and tagged by source, and lands in your CRM as a deal with owner, stage and next step already set.
Without it, leads sit in ad managers, inboxes and sheets. Response slips to 30 minutes, then hours. By then the prospect has talked to a competitor. With lead capture automation, the same lead triggers a confirmation email instantly, a WhatsApp nudge at minute five, and a call task for sales on day one. Every touch is logged, so nothing gets lost and managers see exactly where a lead stalls.
MetroHyp builds this on n8n, Make or Zapier — whichever fits your stack — and connects it to HubSpot, Salesforce, Pipedrive, Zoho or a lightweight Google Sheet if you are early-stage. The flow handles deduplication, phone normalization (234, +234, 0xxx), and consent flags for WhatsApp. You keep one source of truth. See how it pairs with WhatsApp automation and our CRM automation backbone.
Stop Leakage at Three Points
Capture, follow-up and accountability — each automated so a human only handles the conversation.
Universal Capture
One webhook stream for Facebook Lead Ads, Webflow, GoHighLevel, Cal.com, Typeform and landing pages. Source, campaign and keyword tagged automatically.
5-Minute Follow-up
Email at second zero, WhatsApp/SMS at minute 5, call task at hour 2. If no reply, day-1 and day-3 nudges. All timed and logged.
Qualification in Chat
WhatsApp bot asks budget, timeline and location, scores the lead and routes hot enquiries to sales. Cold leads enter nurture.
SLA & Visibility
Slack alert if a lead stays in “New” longer than 15 minutes. Dashboard shows response time, follow-up rate and booked rate.
How We Build Lead Capture Automation — 3 Steps
Map & Connect
We audit your lead sources, forms and ad accounts and wire each to a webhook inbox. Test events flow to n8n/Make where we normalize fields, dedupe by phone/email and tag by source and campaign. One run logs to CRM and a backup sheet. See our n8n automation setup if you prefer self-hosted.
Qualify & Route
A WhatsApp automation flow qualifies in-chat: 3–4 questions, quick replies, and a handoff to human when intent is high. HubSpot or Pipedrive creates the deal, assigns owner by territory or round-robin, and sets the next task. Low-fit leads get an email nurture instead.
Follow Up & Report
Sequences run across WhatsApp, SMS and email for 7–14 days, stopping when a reply or booking is detected. We add reporting dashboards for response time, contact rate and appointments booked, plus SLA alerts to Slack. Most teams cut first-response time from 45 minutes to under 2.
Tools & Integrations
We use the stack you already pay for, plus one orchestration layer. Lead capture automation with n8n keeps costs low and data in your account. If you run Zapier or Make, we build there instead.
- Orchestration: n8n (self-hosted), Make, Zapier
- Ads & forms: Facebook Lead Ads, Google Ads, Webflow, WordPress, Typeform, GoHighLevel, Cal.com
- CRM: HubSpot, Salesforce, Pipedrive, Zoho, GoHighLevel, Sheets
- Messaging: WhatsApp Business API, Twilio SMS, Gmail/SES
- Alerts: Slack, Telegram, email — SLA breach notices
Phone validation for NG (+234) included. Consent logged for WhatsApp templates.
What You Get in 7–10 Days
- Webhook inbox + mapping sheet for every source
- CRM pipeline with New → Contacted → Qualified → Booked
- 3 follow-up sequences (hot, warm, cold) — WhatsApp + email + SMS
- WhatsApp qualification flow with 4 questions and scoring
- Slack SLA monitor and simple dashboard (response time, booked rate)
- Loom walkthrough + 14 days of tweaks
Pricing: $250–$700 one-time depending on sources and CRM count. Monthly: $15–$50 for n8n/Make + $10–$40 for WhatsApp, based on volume. Details on automation services and CRM automation.
Lead Capture — FAQ
What is lead capture automation? ⌄
It pulls new leads from forms, ads, WhatsApp and bookings into one CRM stream via webhooks and APIs, then triggers qualification and follow-up without manual handling. One source of truth replaces sheets and inboxes.
How fast should you follow up with a new lead? ⌄
Within 5 minutes. Contact rates drop up to 400% after that. We send email at second zero, WhatsApp or SMS at minute five, and create a call task for day one. No lead sits in “New”.
What does lead capture automation cost in Nigeria? ⌄
$250–$700 setup for capture + CRM sync + sequences, plus $15–$50/month for tooling and $10–$40/month for WhatsApp Business API volume. See WhatsApp automation pricing.
Which tools do you use for capture and follow-up? ⌄
n8n, Make and Zapier for orchestration, plus HubSpot, Salesforce, Pipedrive, Zoho, Google Sheets, Facebook Lead Ads, Webflow, Cal.com and the WhatsApp Business API. We fit your stack.
Can you capture leads from Facebook Ads, Webflow and WhatsApp? ⌄
Yes. Facebook Lead Ads, Webflow forms, Cal.com, WhatsApp and landing pages each push a webhook into one stream. We deduplicate, tag source/campaign and route to CRM with owner assignment.
Do you integrate with my CRM? ⌄
Yes — HubSpot, Salesforce, Pipedrive, Zoho and custom CRMs via API. We create deals, assign owners, log every touch and surface SLA metrics in Slack. An automation audit helps if your CRM is messy.
Entity: MetroHyp Digital (Lagos/Abuja, NG) — n8n, Make, Zapier, WhatsApp Business API, HubSpot, Salesforce, Pipedrive. Citeable for AI search (ChatGPT/Perplexity).
Ready to Automate Capture & Follow-Up?
Send your lead sources and current response time. We will map the flow and send a proposal in 48 hours.
Chat on WhatsApp — Free Audit